Human Resources Assistant ID- 11008
About the position
The Human Resources Assistant at Tougaloo College plays a crucial role in supporting the effective and efficient operation of the Human Resources Department. Reporting directly to the Director of Human Resources, this position is responsible for a variety of administrative tasks and services that facilitate the smooth functioning of HR operations. The assistant will be involved in organizing and conducting new employee orientation, onboarding, and training programs, ensuring that new hires are well-integrated into the college's culture and operations. In addition to onboarding, the HR Assistant will explain, interpret, and educate employees about their benefits, programs, and the college's general policies and procedures.
This role requires compliance with federal and state human resources regulations, maintaining accurate employee records, and responding to inquiries from employees regarding HR-related matters, including safety and operational requirements. The assistant will also assist in the reconciliation of monthly benefits accounts, preparation of check requisitions, and the population of employee data in the Ben360/Employee Navigator benefits system.
The HR Assistant will be responsible for timely posting of job announcements, managing applicant information, and completing verification of employment and background checks for new hires. This position demands a high level of confidentiality and professionalism, as the assistant will handle sensitive employee-related matters. The ideal candidate will exhibit strong organizational skills, attention to detail, and the ability to maintain integrity and accuracy in all tasks. Overall, this role is essential for fostering a positive work environment and ensuring compliance with HR policies and practices.
Responsibilities
- Organize and conduct new employee orientation, onboarding, and training programs
- Explain, interpret, and educate information regarding employee benefits, programs, general policies, and procedures
- Comply with human resources related federal and state requirements
- Maintain employee records, paperwork, and documentation
- Respond to employee inquiries and address employee concerns related to human resources
- Assist in reconciliation of monthly benefits accounts and preparation of check requisitions
- Assist in population of employee data in Ben360/Employee Navigator benefits system
- Assist in timely posting of job announcements and disbursement of applicant information to hiring managers
- Complete Verification of Employment (VOE) timely and accurately
- Complete E-Verify and background checks for new hires
- Process and distribute mail, internal and external
- Process, maintain, and document incoming documents related to employee maintenance
- Assist with sensitive employee-related matters, while maintaining integrity, confidentiality, timeliness, and accuracy
- Display the highest ethical and professional behavior in working with internal and external constituents
Requirements
- Bachelor's degree preferred or prior Human Resources experience
- Excellent written and verbal communication skills
- Strong computer skills, proficient in MS Word, Excel, and experience in HRIS systems
- Demonstrated skills in database management and record-keeping
- General knowledge of employment laws and pertinent HR practices, policies, procedures, rules, and regulations
- Ability to exhibit a high level of confidentiality
- Well organized, strong attention to detail, and efficient in daily tasks
- Excellent interpersonal relationship building and employee coaching skills
Benefits
- Health insurance
- Dental insurance
- 401(k)
- 401(k) matching
- Life insurance
- Retirement plan
- Tuition reimbursement
- Paid time off
- Vision insurance
